Alpha Index       
  
 

    0-9 |  | A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z |

Alpha Index

Click a letter above to jump to the Records Groups beginning with that letter. For example, if you need to know the retention period for Student Files, click on S. If you are having difficulty finding the information you need, please contact Records Management at recordsmanagement@depaul.edu or 2-7941


P
#
Record #
Record Description
 1.10Records of development of new centers, colleges or programs including program proposals and documentation of the history of various offices, departments, centers and programs at DePaul.
 1.15Master Planning Documents
 1.16University Policies, amendments and revisions
 1.24Strategic Planning Documents
 2.3Advanced Placement and Other Placement Tests Records/Scores (e.g. ASSET, Compass)
 2.12Paper Record of Student Name, SSN, DOB, Marital Status, Gender or Race Change Authorizations (also known as Personal Date Information Forms)
 2.15Pass/Fail Requests
 2.29Placement test records/scores (enrolled students only)
 2.30Placement test records/scores (enrolled students only)
 2.46Pre-Registration forms and accompanying documentation
 3.2Staff and student employee files, including documents relating to hiring, performance, promotion, demotion, discipline, commendation, transfer, requests for accommodation, change of status, selection for training, layoff, recall or discharge
 3.6Results of physical examination administered in connection with any personnel action
 3.9Part time & adjunct faculty personnel files, including documents related to hiring
 3.12Full-time faculty personnel files including application form, CV at time of hire, transcripts, letters of recommendation, description of search, requests for contract, original employment contracts, non-medical leave paperwork, and tenure status paperwork
 3.15Annual reviews and Peer reviews
 3.25Payroll calendar (dates of payment of each pay period)
 3.41Staff, faculty, and student employee personnel files unique from records sent to Human Resources/Academic Affairs
 4.8Account reconciliations for Federal Direct Loans (FDL)
 4.21Payment packages, including voucher requests, ACH requests, vendor invoice, vendor updates (if applicable)
 4.34FEDERAL PERKINS LOANS (FPL)-FEDERAL CAPITAL CONTRIBUTIONS
 4.35FEDERAL PELL GRANT PROGRAM (PELL)
 4.39Federal Perkins Loans (FPL) - Repayment Records, Cancellation requests, Deferment requests
 4.40Perkins Loan Promissory Notes
 4.43Purchase Orders
 4.44ProCard Receipts
 6.1OMB Circular A-133 audit reports
 7.7Written declaration of playing season
 7.11Programs and Media Guides
 9.17Property Valuations
 11.3Routine PeopleSoft data backups for CRM, SA, HR, and Finance systems
 11.15Records Group - Audio-visual documentation of university activities, events, students, faculty, and staff with significant relevance to either the institution's or individual unit's function and mission including fully identified photographs in electronic, print, negative, and slide formats; video recordings; film; and audio recordings in all formats.
 11.29Postage statements and summary sheets
 11.30Archived print jobs
 11.35Institutional Review Board written policies and procedures
 11.38Institutional Animal Care and Use Committee (IACUC) policy, procedures, guidelines, and SOPs for animal care and use.
 12.4Publicly available publications produced by faculty members during their tenure at DePaul, including monographs, musical compositions, set designs, and artwork




    ©2001-2017 DePaul University | Disclaimer
    1 E. Jackson, Chicago, IL 60604 | 312-362-8000