Alpha Index       
  
 

    0-9 |  | A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z |

Alpha Index

Click a letter above to jump to the Records Groups beginning with that letter. For example, if you need to know the retention period for Student Files, click on S. If you are having difficulty finding the information you need, please contact Records Management at recordsmanagement@depaul.edu or 2-7941


A
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Record #
Record Description
 1.1Articles of Incorporation, revisions and amendments
 1.11State of Illinois Annual Reports
 1.14Academic Bulletins
 1.17NCA accreditation records
 1.18Programmatic and Specialized accreditation records including, but not limited to, those for AACSB, ABA, ACS, APA, AALS, NASM, NCATE, NLN, and NASPAA
 1.22Annual Reports (non-budget)
 2.1Academic Action Authorizations (Dismissal, etc.)
 2.4Audit Authorizations
 2.5Changes of Course (add/drop)
 2.28Student files including curriculum sheets, evaluations, insurance documents, petitions, declarations of major, graduation audits, approvals of transfer work and any other final decision paperwork (or the appropriate equivalent of any of these documents)
 2.31Applications and submitted supporting documentation (incomplete, non-accepted or non-enrolled undergraduate applicants)
 2.32Applications and submitted supporting documentation (incomplete, non-accepted or non-enrolled graduate/professional applicants)
 2.33Applications and submitted supporting documentation (enrolled undergraduate students)
 2.34Applications and submitted supporting documentation(enrolled graduate/professional students)
 2.38Academic Integrity Violation Records
 2.39Applications for Graduate Assistantships and supporting documentation
 2.40Applications and submitted supporting documentation (excluding visas and other records maintained by the International Student Office) for enrolled international students
 2.41Applications and submitted supporting documentation (incomplete, non-accepted, or non-enrolled international applicants)
 2.42Applications and submitted supporting documentation (excluding visas and other records maintained by the International Student Office) for enrolled students
 2.43Applications and submitted supporting documentation (incomplete, non-accepted, or non-enrolled)
 2.48Student travel and activity waivers
 3.1Applications for staff employment and accompanying materials (resume, employment inquiries made in response to advertising or posting, selection criteria, and documents relating to the failure/refusal to hire any individual)
 3.4Advertisements and/or notices relating to staff job openings, promotions, training programs, or overtime opportunities
 3.7Affirmative action plan and supporting documents and data, including applicant flow data, applicant selection criteria, and applicant rejection ratios indicating minority and sex status
 3.15Annual reviews and Peer reviews
 4.1Audited financial statements
 4.4Audit schedules, including trial balances
 4.7Account reconciliations (general)
 4.8Account reconciliations for Federal Direct Loans (FDL)
 4.18Annual Budget Reports
 4.21Payment packages, including voucher requests, ACH requests, vendor invoice, vendor updates (if applicable)
 4.37ACADEMIC COMPETITIVENESS GRANT (ACG)
 6.1OMB Circular A-133 audit reports
 6.3State/Local/Private audit reports including, but not limited to, Nursing Program and Family and Community Services Center audits
 8.4Advancement Briefing Materials
 9.8Accident/Illness forms
 9.22Records identifying Asbestos-Containing Materials (ACM) in university-owned facilities
 9.23Records of asbestos/ACM waste disposal
 9.24Records documenting periodic surveillance, cleaning activities, operation and maintenance of university-owned facilities where asbestos/ACM is known or assumed to be present
 11.12University artifacts and memorabilia such as fragments of buildings, banners, posters, insignia, etc.
 11.15Records Group - Audio-visual documentation of university activities, events, students, faculty, and staff with significant relevance to either the institution's or individual unit's function and mission including fully identified photographs in electronic, print, negative, and slide formats; video recordings; film; and audio recordings in all formats.
 11.20Student organization advertising materials including table tents, fliers and posters
 12.6Alumni magazines
 12.7Alumni directories




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