FAQ           
  
 

Glossary

1. What is a Records Retention Schedule?

2. What is a Retention Period?

3. How the Records Retention Schedule is organized?

4. Why can't I find my department listed in the Records Retention Schedule?

5. What information is available on each Record Class in the Records Retention Schedule?

6. How can I browse for information in the Records Retention Schedule?

7. How do I know if a document is considered an official record?

8. I have official records that are not listed on the Records Retention Schedule. What do I need to do?

9. How do I know if I need to fill out a Certificate of Destruction Form before destroying records?

10. When can I destroy unofficial records (duplicates, drafts, etc)?

11. What is the difference between “Permanently Retain” and “Send to University Archives”?

12. The Retention Schedule states that some of my records are to be transferred to the University Archives. How do I do that?

13. My department keeps some of these records in electronic format. Do we still need to follow the retention period on the Records Retention Schedule?

14. My department has scanned many of our paper records. Do we need to keep the paper records after we have created an electronic copy?

15. The retention period on the Records Retention Schedule is incorrect. Can it be changed?





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