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Scanning 101 | Disposing of Old Records

I’m Done With It. Now What? Disposing of Old Records

The University Records Retention Schedule has several outcomes for official records. Some of them must be permanently retained, some must be shredded, some can just be disposed of, and still others need to be sent to the University Archives. But what do all of those things mean? And what are the best practices associated with each of them? This workshop will explain in detail how and why to use off-site storage, third-party shredding services, and the University Archives in order to make getting rid of those old records as efficient as possible.

Learning Outcomes:

At the conclusion of this interactive 30 minute video, participants will:

  • Understand the benefits to using third-party storage and shredding
  • Know how to set up an account to facilitate shredding and storage
  • Gain exposure to the mission and services of the University Archives
  • Be able to efficiently and correctly retain or shred old records

To register for this video:

  1. Navigate to For Employees
    • Select Self Service
    • Select Learning and Development
    • Select Request Training Enrollment
    • Search by Course Name (Disposing of Old Records – Online) or Course Number (EDO001)
    • Choose View Available Sessions
    • Click the Session number (There should only be one listed. Disregard the start date.)
    • Select "Submit"
  2. Verification of your enrollment will be sent by e-mail from Workplace Learning and Performance
  3. Records Management will send you the direct link to the full Disposing of Old Records video once you’ve completed registration.

If you have any issues with registration, view the registration tutorial or contact recordsmanagement@depaul.edu

If you have any questions about the information in the video, please contact the Department of Records Management at recordsmanagement@depaul.edu or 2-7941.

Prefer to take this session in person? Check the Upcoming Training page for information on available in-person sessions.

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