Records Retention Schedule
  
 

DePaul’s Records Retention Schedule is an official policy document that defines standard, legally approved retention periods and disposition instructions for official records regardless of storage media. In other words, the DePaul’s Records Retention Schedule applies to official records, including paper records, electronic records, and microfilmed records. The purpose of the University Records Retention Schedule is to ensure that:

  • Official records are maintained for as long as they are needed to satisfy legal, regulatory, and operational requirements.
  • Obsolete records are disposed of in a systematic and controlled manner.
  • Records of continuing value are identified for preservation.

There are several ways to use the Records Retention Schedule.

  • Use the Search function to search the Record Class Description, Responsible Department or Record Group Number
  • Sort by Alphabetical or Numerical order using the titles at the top of each column
  • Browse the Retention Schedule using the page numbers at the bottom of the screen
Search:
Record #Records GroupRecord Class DescriptionResponsible Department(s)Official Retention PeriodRetention EventRetention AuthorityAction to be Taken
1.1 Institutional Records Articles of Incorporation, revisions and amendments Office of the Secretary PermanentN/A Send to University Archives
1.2 Institutional Records Charter, revisions and amendments Office of the Secretary PermanentN/A Send to University Archives
1.3 Institutional Records By-laws, revisions and amendments Office of the Secretary PermanentN/A Send to University Archives
1.4 Institutional Records Meeting minutes of Board of Trustees Office of the Secretary PermanentN/A Send to University Archives
1.5 Institutional Records Meeting minutes of the Members of the Corporation Office of the Secretary PermanentN/A Send to University Archives
1.6 Institutional Records Meeting minutes Staff Council PermanentN/A Send to University Archives
1.7 Institutional Records Meeting minutes Faculty Council PermanentN/A Send to University Archives
1.8 Institutional Records Meeting minutes Student Government Association PermanentN/A Send to University Archives
1.9 Institutional Records Meeting minutes Official academic and administrative councils and committees PermanentN/A Send to University Archives
1.10 Institutional Records Records of development of new centers, colleges or programs including program proposals and documentation of the history of various offices, departments, centers and programs at DePaul. All Departments PermanentN/A Send to University Archives
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