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Disposal of Student Course Work

At the end of the quarter and/or semester questions tend to arise surrounding how long to keep student work products such as unclaimed or unreturned papers, projects, or exams.  In order to assist you with the management of these documents, DePaul’s Department of Records Management has created some guidelines for you.

  • In accordance with the Grade Challenge requirements, unreturned student work products must be kept two regular terms (excluding Summer) following the one in which they were produced:
    Produced During If no Incomplete (IN) grade given, destroy at the End Of If incomplete (IN) given, destroy at the end of
    Summer Quarter 2016 and prior Winter Quarter 2017 Spring Quarter 2017
    Autumn Quarter 2016 Spring Quarter 2017 Autumn Quarter 2017
    Winter Quarter 2017 Autumn Quarter 2017 Winter Quarter 2018
    Spring Quarter 2017 Winter Quarter 2018 Spring Quarter 2018
  • For students who received an Incomplete (IN) in a course their unreturned work products must be kept three regular terms (excluding Summer) following the term in which the incomplete grade was assigned. In the case of the Law School work products should be kept until at least the end of the semester following the one in which the incomplete grade was assigned.

For more information on the retention of student-produced work, please see the following sections of the Undergraduate and Graduate Student Handbooks:

In order to protect student privacy, all items should be shredded at the end of their retention period. To facilitate the shredding process, the Department of Records Management periodically sponsors a file destruction event known as “Fun File Days”. The Department of Records Management can provide a shredding bin for your department to use for student work products and other materials that you no longer need to keep. For more information please visit the Fun File Days website.





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