What is a Retention Period?

The retention period is the period of time that each type of record must be retained. There are several types of retention periods:

The Legal Retention Period is the period of time that records in a given Record Class must be retained according to statutes, regulations, and other legal considerations.

The User Retention Period is the period of time that records in a given Record Class must be retained to support operational and/or business requirements.

The most important retention period is the Official Retention Period. This is the period of time that records in this Record Class must be retained according to official Depaul University policy. Records that have fulfilled their official retention period are required to be reviewed for destruction.

A retention period may be stated in terms of months or years, or may be expressed as contingent upon the occurrence of an event such as the termination of a contract or conclusion of a project.

For most records, the retention period begins when the record is created. In such cases the retention period is added to the creation date to produce a date through which the record must be maintained. Some records begin their retention with a particular event, to which the retention period is then added.





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