Record Class Information

The Records Retention Schedule provides the following details for each Record Class:

Record Class Code
The code associated with the Record Class. Each Class in the Depaul University Records Retention Schedule is assigned a unique alphanumeric code. When transferring files to inactive storage, this code is used to identify the retention requirements of the records.

Record Class Name
The name of the Record Class. Each Class in the Depaul University Records Retention Schedule is assigned a unique name.

Business Function(s)
A broad classification that is used to represent core business functions regardless of departmental ownership. In some cases, Record Classes may be classified under more than one Business Function. Click on the Business Function name to display a list of all of the Record Classes in that Function. Click here to display a list of all of the Business Functions in the Depaul University Records Retention Schedule.

Record Class Description
A brief narrative description of the types of records that are classified under each Record Class. The description may also contain cross-references to other, related Record Classes. Click on the Record Class Code in the description to display the detailed information for the related Classes.

Official Retention Period
The period of time that records in this Record Class must be retained according to official Depaul University policy. A retention period may be stated in terms of months or years, or may be expressed as contingent upon the occurrence of an event such as the termination of a contract. Records that have fulfilled their retention period are required to be reviewed for destruction.

Retention Event
The event upon which the retention period is calculated. The Retention Event triggers the start of a record's Official Retention Period.

Record Type Examples
A list of representative examples of the kinds of documents, files, reports, forms, and data that are classified under this Record Class. Please note this list is not intended to be exhaustive; rather, it is meant to cite common examples only.

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